Alaska 25D 068 Form in PDF

1. What is the Alaska 25D 068 form?

   The Alaska 25D 068 form is a Change Order document used in construction projects managed by the State of Alaska’s Department of Transportation and Public Facilities. It formalizes changes to the original contract, including adjustments in price, time, or scope of work.

2. When should I use the Alaska 25D 068 form?

   This form should be used whenever there are changes to a construction contract that affect the project timeline, costs, or the work to be performed. For instance, if unexpected issues arise that require additional work or resources, this form captures those changes officially.

3. What information is required on the form?

   Key details include the project name, contractor information, change order number, summary of changes, new completion date, and the amount of the change order. Additionally, signatures from the contractor’s representative and the approving authority are necessary to validate the change order.

4. What does the 'Acknowledgement' section mean?

   The Acknowledgement section indicates that the contractor has received the change order. However, it does not imply that the contractor agrees to the terms for payment or time allowances. It’s simply a confirmation of receipt.

5. What happens if there is a disagreement about the change order?

   If a disagreement arises, the parties must attempt to resolve it within seven days from the signature date. If they cannot reach an agreement, the contractor must submit an Intent to Claim form to the engineer within 14 days to preserve their rights.

6. Can subcontractors be involved in the change order?

   Yes, the form includes a section where the contractor can indicate whether previously submitted subcontractors are authorized to perform portions of the work described in the change order. The contractor must check 'Yes,' 'No,' or 'N/A' accordingly.

7. Is a seal from a professional engineer required?

   A seal from an Alaskan Professional Engineer is required only if specified for the project. This requirement may vary based on the nature of the changes being made and the original contract terms.

8. What are the consequences of inaccurate cost data?

   Price adjustments resulting from inaccurate cost and pricing data are governed by Alaska Statute AS 36.30.400(c). This means that if the costs presented in the change order are found to be inaccurate, the adjustments may be subject to specific legal provisions that could affect payment or contract terms.

9. How does the change order affect the original contract?

   The change order becomes an amendment to the original contract. This means that all terms and provisions of the original contract still apply, but they are now modified to include the changes specified in the change order.

10. Where can I find additional resources or support regarding the form?

    For further assistance, you can visit the Alaska Department of Transportation and Public Facilities website or contact their office directly. They provide resources and guidance on using the form and navigating the change order process.

When filling out the Alaska 25D 068 form, it’s important to follow specific guidelines to ensure accuracy and compliance. Here are some key do's and don'ts:

• Do provide complete and accurate information in all fields.
• Do double-check the Change Order Summary for any errors before submission.
• Don't leave any required fields blank; incomplete forms can cause delays.
• Don't forget to have the Contractor’s Representative sign and date the form.

The Alaska 25D 068 form is similar to the Change Order form used in construction projects across various states. Much like the Alaska form, this document outlines modifications to the original contract, including adjustments to the project timeline and budget. Both forms require signatures from the contractor and project manager to confirm acceptance of the changes. They serve to ensure that all parties are aware of and agree to the new terms, thus maintaining transparency and accountability throughout the project. In essence, they both function as official records of agreed-upon changes, ensuring that everyone is on the same page regarding project alterations.

Another document comparable to the Alaska 25D 068 is the Request for Information (RFI) form. An RFI is commonly used to clarify uncertainties or ambiguities in the project specifications or drawings. While the Alaska form deals with changes already agreed upon, the RFI serves as a proactive measure to seek clarification before changes occur. Both documents are essential for effective communication and documentation in construction projects, ensuring that all modifications are well-documented and understood by all stakeholders involved.

The Contract Amendment form also shares similarities with the Alaska 25D 068. This document is utilized when changes to the original contract are necessary, whether due to scope alterations, pricing adjustments, or timeline extensions. Both forms require detailed descriptions of the changes and are signed by authorized representatives. While the Alaska form specifically addresses change orders, the Contract Amendment form encompasses a broader range of modifications, serving as a legal instrument to adjust the original agreement as needed.

Understanding the nuances of various construction forms can significantly enhance project management efficiency. For instance, the Alaska 25D 068 form is essential for documenting changes, while the California Employment Verification form is crucial for confirming employment eligibility in compliance with labor laws. As such, tools and resources like TopTemplates.info can provide valuable insights into these processes, ensuring that employers effectively navigate the complexities of employment verification alongside other essential documentation.

Lastly, the Intent to Claim form has a close relationship with the Alaska 25D 068. This form is used when a contractor believes that changes have resulted in a claim for additional compensation or time. If disputes arise regarding the change order, the Intent to Claim serves as a formal notification to the project engineer, initiating the claims process. Both documents emphasize the importance of timely communication and documentation, ensuring that all parties are informed of potential disputes and allowing for resolution within a specified timeframe.

When working with the Alaska 25D 068 form, several other documents may be needed to ensure a smooth process. Each of these forms serves a specific purpose and helps clarify various aspects of the project or contract. Below is a list of commonly used documents alongside the Alaska 25D 068 form.

• Continuation Sheet 25D-065: This sheet provides additional space to describe changes in detail when the space on the 25D 068 form is insufficient. It ensures all necessary information is documented clearly.
• Intent to Claim Form: If disputes arise regarding changes or payments, this form must be submitted to the engineer within 14 days. It outlines the contractor's intent to seek a claim for additional compensation or time.
• Contractor’s Change Order Request: This document is submitted by the contractor to formally request changes to the original contract. It includes the reasons for the change and any associated costs.
• Subcontractor Approval Form: When a contractor wishes to use a subcontractor for specific tasks, this form seeks approval from the project owner or engineer. It ensures that all parties agree on the subcontractor's role.
• FedEx Bill of Lading: This document is essential for shipping with FedEx and outlines the terms of transport, acting as a contract between the shipper and the service provider. For detailed templates, visit smarttemplates.net.
• Project Schedule Update: This document reflects any changes to the project timeline resulting from approved change orders. It helps keep all stakeholders informed about new completion dates.
• Payment Application Form: Used by the contractor to request payment for work completed. It details the work done and the amount owed, ensuring clarity on financial transactions.
• Change Order Log: A record of all change orders issued during the project. This log helps track changes and their impacts on the overall project scope and budget.
• Final Completion Certificate: This document signifies that all work has been completed according to the contract terms. It is often required before final payments are made.

These documents work together to support the change order process and maintain clear communication among all parties involved. Understanding each one can help streamline project management and ensure compliance with contractual obligations.

Understanding the Alaska 25D 068 form can be challenging. Here are ten common misconceptions about this document:

• It is a contract on its own. The 25D 068 form is not a standalone contract. It serves as a change order that modifies an existing contract.
• Signing means agreement to all terms. Signing the form acknowledges receipt but does not indicate agreement to the terms or payment basis.
• All changes require a new contract. Changes can often be made through this form without needing to draft an entirely new contract.
• It can be ignored if not signed immediately. If not signed within a certain timeframe, it may lead to complications in the project timeline.
• Only the contractor needs to sign. Both the contractor and the engineer must acknowledge the change order for it to be valid.
• There are no deadlines for disputes. If issues arise, an Intent to Claim form must be submitted within 14 days of the signature date.
• Price adjustments are arbitrary. Price adjustments must follow the provisions outlined in AS 36.30.400(c) and cannot be made without justification.
• It does not affect the completion date. Changes can impact the completion date, which is noted in the change order summary.
• It is only for major changes. The form can be used for both significant and minor changes to the contract.
• Seal of an engineer is always required. The seal is only necessary if specified; not all change orders require it.

By addressing these misconceptions, you can better navigate the process involving the Alaska 25D 068 form and ensure compliance with the necessary requirements.

1. Incomplete Information: Many individuals neglect to fill out all required fields. Missing details such as the project name, change order number, or contractor’s address can lead to delays in processing. Always double-check that every section is filled out completely.

2. Incorrect Dates: Entering the wrong dates for the new completion date or the date of approval is a common mistake. This can create confusion and may affect project timelines. Ensure that all dates are accurate and reflect the current status of the project.

3. Failure to Acknowledge Terms: Some people overlook the importance of the acknowledgment section. Failing to have the contractor's representative sign this section can imply that the change order is not recognized. Always make sure to obtain the necessary signatures to validate the agreement.

4. Ignoring the Continuation Sheet: When the description of changes is too lengthy, individuals often forget to attach the required continuation sheet (25D-065). This can lead to incomplete submissions. Always provide detailed descriptions on the continuation sheet if necessary, ensuring clarity in the changes being made.